CTRL-A Meeting Minutes #6 (Nov 12th, 07)

Agenda

Procuring disc two for Chevalier, Mushishi

Schedule

Volunteers

DVD Remote Batteries

Emergency Lights

Activities

                        How’s it going?

                        Cheques

6.   New Business

                        5.1 & carrying case

                        WFAC

1.  Call to order

2. Show Three Planning

Don’t need disc two of Mushishi with current schedule, but still need Chevalier

            Chris has asked Paradox for free stuff

            Karl suggests renting it from zip.ca

                        Cheap, we will get it in time

                        Rent whether we get CD from Paradox or not as a failsafe

                        We might have a subscription from zip

Check with Karl for price of renting: 25$/month for four discs with no shipping cost, so let’s make use of that!

                                    Also possible for weekday shows to use zip (plan a week in advance)

Does anyone oppose spending 0$ for CD? No

16:30 Mushishi  5

16:55 Tales of Phantasia 4

17:25 Break

17:35 Chevalier D’Eon 5-6

18:25 Kamichu! 5-6

19:10 Break

19:20 Fate/ Stay Night 5-6

20:05 Haruhi 3-4

20:50 Break

21:00 Movie: Night on the Galactice Railroad

22:50 EOS

Mushishi : have it

Tales of Phantasia: have it

Chevalier D’Eon: covered/rented

Kamichu: covered

F/SN: have it

Haruhi: covered

Movie: Kate

Activities: What’s up?

Art contests are up, according to last meeting

Not time consuming, can fit in current schedule

            E-mail Amanda about drawing contest notification

Also a Haruhi Dance activity in the works: Minimum 5 people required

            Demonstrate it at the show?

Send all the activity information to Chris and Amanda

Is the place for Show Three booked? Check with Nick

AV Key: Just remember it’s 8-4, not 8:30-4:30

Stuart volunteers to get key and pass it off to Matt who will bring it to show along with Haruhi discs

Posters:

Add more information to posters

Nick’s not here, so hard to know how the poster design is going, but Bessy is prepped to print

            Poster volunteers?

                        Reinhold volunteers for science

                        Stuart volunteers for arts

Remote Batteries:

            Are they dead? On Tuesday didn’t seem to work, but then did work after Amanda left

            Amanda bought new batteries for it

            Chris will get AAAs for Friday to make sure

            Karl volunteers but can’t get them by Wednesday

                        Is there a space show on Tuesday? Maybe?

                                    Deadline for batteries Tuesday

                                                Karl will give it a shot

            Might be necessary to store batteries outside the remote because they keep draining

Check to see how they hold up for Tuesday’s show

Emergency lights: Chris will really bug Randy about it this time

Volunteers: Moved to next meeting

            Many exec will be missing, who will be projectionist? Karl and Matt are available to project

3. Laser Quest and WatSFiC

Friday, November 23

What’s the start time? 7:00 p.m. is cool

Joseph volunteers to call and book the place

650$ for four games

Between 30-60 people can take part, 30 knocks it down to about 21$, we can knock it up to 25$ for pizza included

We’ll start with 20$ for 30 people and see if we can get more

30 total from both clubs needed

WatSFiC members a bit apathetic, about 6 want to go at last meeting, but Joseph will ask other members about it

            Maybe should raise the price to 25$

What if for some bizarre reason more than 60 people show? Request more games

Chris might be required for taking care of money

Players must arrange their own transportation, directions are required

4. Volunteer Shows

Matt’s show for Thursday has run into problems

Getting permission for Galaxy Angel should be simple since Bandai gave the club the disc

Getting permissions for others is a question mark

Bug Nick about getting permissions (or bug Donna if worst comes to worst)

Saturday show previous went okay, Adam brought his own sound system, it worked, it all went okay, no memberships sold

Summary: They’re going about as well as ever

Anime Name That Tune: 8 people showed, they had fun

Difficult questions, could use a change in organization in future (spelling bee eliminates fast), go with the original format, stick to what’s been shown previously

5. Old Business

Cheques: Karl has them! Bring your receipts!

Anime North: Booking deadline coming up, Dec. 1^st in a few weeks

How give Nick the money? Hopefully he will be at the next meeting

Mailing is not advised by Karl, but recommended for out-of-towners

6. New Business

Dolby and carrying case: Karl would like to get small, powerful speakers, a case (dragalong bag with wheels) for storing equipment, new speaker stands: total about 600$

            Advantages: Helps volunteers put on their shows more easily, keeps everything in one place

            What if we don’t get an office? We’ll need a pretty large locker

            How much money do we have? 4500+1200

            Spending lots of money when we’re not sure what the club’s direction is may be questionable

                        Other questions beyond volunteers, such as changing show venues

                        It’s useful, question is whether it’s as useful as $600-700

                        Straw poll: Majority in favour, many abstentions

            Reducing membership cost a separate issue

Calling vote: Who supports Karl buying the carrying case and misc. equipment? 11

            Those opposed: fewer than 11

            Abstentions: None to note

Motion passes

How long will getting this stuff take? A couple weeks

WFAC: Exec and officers can see the Pixar Story movie free if they let Joe Chen know ahead of time

A bunch of shows to see, go to WFAC.ca (not .org! NOT .org!!!)

Advertise for WFAC? Send out an e-mail to the club

Other News: Bessy started a high school anime club! Cool! We can lend DVDs to Bessy if we want, she can also borrow from the club

            About 12 people attended in a school of >400, thus making her club more popular than ours

Amy is going to a dance studio to learn the Haruhi dance, others can come too, get in on the ground floor of this exciting new trend this Friday

            Chris will send an e-mail once Amy sends him and e-mail

            She needs 8 to book in advance, currently has 4

7. Previous meeting’s minutes approved

8. Motion to adjourn, Seconded, Approved!